Privacy Policy
Papyrus Online Construction Audit and Inspection Services (Pocais)
Effective Date: May 10, 2026 | Version: 1.0
1. Introduction
This Privacy Policy explains how Papyrus Online Construction Audit and Inspection Services (“Company”, “we”, “our”, or “us”) collects, uses, stores, and protects user data when using the mobile application (“App”).
The App enables users to upload forms, complete them, apply signatures, route them for approval, and archive approved documents.
By using the App, you agree to the terms outlined in this Privacy Policy.
2. Scope of Service
The App functions as a document workflow platform. The Company:
- Does not create or control the content of uploaded forms
- Acts as a processor and facilitator of user-submitted data
- Does not verify the legal validity of documents or signatures
Users remain solely responsible for the accuracy, legality, and ownership of all uploaded content.
3. Information We Collect
3.1 Personal Information
We may collect:
- Full name
- Email address
- Phone number (if required)
- Account credentials
3.2 Document Data
- Uploaded forms and files
- User inputs within forms
- Digital signatures
- Approval workflows and timestamps
3.3 Technical Data
- Device type and OS
- IP address
- Log data (access times, activity logs)
- App usage analytics
4. How We Use Information
We use collected data to:
- Provide and maintain the App functionality
- Enable document submission, signing, and approval workflows
- Store and retrieve archived documents
- Improve system performance and user experience
- Ensure security and prevent misuse
- Comply with legal obligations
We do not sell user data to third parties.
5. Data Storage and Retention
- Data is stored on secure servers managed by hosting providers and third-party cloud services.
- Documents remain stored until:
- User deletes them, or
- Account is terminated
- Backup copies may be retained temporarily for disaster recovery.
6. Data Sharing and Disclosure
We may share data only under the following conditions:
- With involved parties explicitly selected by the user for approvals
- With service providers (hosting, analytics) under strict confidentiality
- If required by law, court order, or regulatory authority
- To protect Company rights, prevent fraud, or ensure platform security
7. User Responsibilities
Users agree that they will:
- Upload only lawful and authorized documents
- Not upload sensitive or restricted data without proper authority
- Not misuse the App for fraudulent, illegal, or harmful activities
- Ensure all approvals and signatures comply with applicable laws
The Company is not liable for misuse of documents by users or third parties.
8. Data Security
We implement reasonable security measures including:
- Encryption (in transit and/or at rest where applicable)
- Access control mechanisms
- Secure authentication processes
However, no system is fully secure. Users acknowledge risks associated with digital data transmission.
9. Data Deletion and User Rights
Users have the right to:
- Access their data
- Request correction of inaccurate data
- Request deletion of their account and associated data
Requests can be made via: pocaisservices@gmail.com
We will process such requests within a reasonable timeframe, subject to legal obligations.
10. Account Termination
We reserve the right to:
- Suspend or terminate accounts involved in misuse
- Remove unlawful or inappropriate content
- Restrict access without prior notice if required
11. Children’s Privacy
The App is not intended for individuals under 18 years of age (or higher age depending on jurisdiction).
We do not knowingly collect data from minors.
12. International Data Transfers
If data is transferred across countries, we ensure reasonable safeguards are in place to comply with applicable data protection laws.
13. Limitation of Liability
To the maximum extent permitted by law:
- The Company is not responsible for loss, misuse, or unauthorized access to user data caused by factors beyond its control
- The Company does not guarantee legal enforceability of digital signatures
- Users bear full responsibility for document compliance and legal validity
14. Changes to This Policy
We may update this Privacy Policy periodically. Updates will be:
- Posted within the App
- Effective immediately upon publication
Continued use of the App constitutes acceptance of updated terms.